In this fast moving business
environment, professionals are always expected to handle several tasks in a
single day. Multi-tasking and handling multiple tasks are entirely different.
If you ask any professional they will tell you that multi-tasking in a busy
work environment can only lead to disaster. Seasoned professional are quite
successful in such a scenario as they are able clearly plan the tasks and
organize the same. Task planning is the key to handling multiple tasks in the
office.
Here are a few tips that can help
task planning in a multiple task environment
- Plan time-boxes- these are predetermined time period for which the daily activities such as checking mails, replying to emails, phone calls etc are to be done. If they are a part of your routine it is wise to set the time periods for the day.
- Managing interruptions is another key to successful task management. Interruptions and distractions can occur at any time and it can be a new email received or a phone call. All these can affect you flow of thought, hence take precautions to avoid such distractions, example would removing/disabling mail alerts during such periods.
- For urgent matters that can come up, make sure that multitasking is not done. Complete or pause the current task and then attend to the urgent task.
The most important thing to keep
in mind is to never multi-task. Multi-tasking can only take up more time than
to complete the tasks individually. Most often people do multi-tasking without realizing
it and they need to stop as soon as they realize it.
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